Visit/prepare the site
This may include coordinating with the
site contact, reserving the room, ensuring adequate chairs, ensuring a telephone
and/or fax machine for call-ins, posting viewing room location signs, and
familiarizing yourself with the building (rest rooms, water fountains, fire
escapes, etc.) You should arrive early to set things up the day of the
Make preparations to receive the
This includes identifying who will
program/operate the receiver equipment, how to contact the technician in the
event that the equipment malfunctions, ensuring the equipment is checked during
the signal test time the day prior to the broadcast, and obtaining the satellite
coordinates for the program.
Monitor the number of participants
in relation to the room capacity.
Participate in Site Facilitator
training, if planned.
Obtain the program materials and
make copies, as necessary.
Welcome and familiarize the
participants with general site information.
You should familiarize yourself with
the contents of the program's Fact Sheet and readily know the location of rest
rooms, water fountains, snack bars, emergency phones, procedures for a fire,
facility restrictions regarding food, parking, security, etc. Distribute the participant
Facilitate/encourage group discussion, if
Assist participants in
calling/faxing in questions.
If anyone does not feel comfortable
being on-air, you can volunteer to call in for them.
Clarify the process for obtaining Continuing
This discussion should reinforce that
individuals who registered on-line are expected to go back on-line and do the
evaluation and exam. This enables them to immediately print from the computer
their Continuing Education certificate.
Clean up. Straighten up the room
and remove any signs that you posted in the building.
Be sure to have a generous supply
of humor and patience to deal with any surprises that may arise the day of the
broadcast! Your commitment to making sure the program runs smoothly is a
critical part of the presentation. CDC sincerely appreciates the efforts of Site
Facilitators in making each broadcast a success and knows that they could not do
these programs without the hard work and support of facilitators. Your support
is most appreciated!!!