NEW GUIDELINES FOR SUBMITTING INVOICES TO NCHS, FOR ALL TASK
ORDERS AND NDI
Please note the following reference for future submission of invoices via
email, from today forward:
Due to upgrades to the NCHS invoice imaging process, we are asking vendors to submit
only one invoice attachment per e-mail, to ensure vendor invoices are received and
recorded properly in our system. E-mails submitted as a single file containing multiple
invoices or emails submitted with multiple invoice attachments will not import properly
due to our new system changes. Additional pages with the invoice, such as cover letters or
associated paperwork, will not cause any issues; it is only mandatory that the e-mail
contains only one attachment, and that the attachment contains only one invoice.
Please include the contract number and task order number in the subject line of the email.
By submitting one single invoice per email, clearly labeled in the subject line, you will
ensure faster processing of vendor invoices and their subsequent payment.
Please send the single invoice attachment directly to OAS (fmoapinv@cdc.gov), and cc the
DACEB procurements mailbox (daebproc@cdc.gov) and your state’s assigned COR/Vital
Statistics Specialist (see task order for name and email address).
SUBMITTING MONTHLY AND QUARTERLY REPORTS – SUBJECT LINE
To simplify receipts, tracking, and approval of invoices, we ask that you include the
following information in the subject line of your e-mail when special projects deliverables
are submitted to us:
State Abbreviation
Contract and Task Order Number
Project Name/Abbreviation
Deliverable # from the Deliverables Schedule in the task order
Short Description of Deliverable being submitted
e.g. CA 200-2012-50804-0009 / PCOR1 Del#F.2.2 / June 2016 Monthly Report
Submit by email to Mac McCraw (hdm4@cdc.gov) and your state’s assigned COR/Vital
Statistics Specialist (see task order for name and email address).
